#Strange folder called organizeme how to
#Strange folder called organizeme update

Every time you save changes and send it to clients or colleagues, update that to version 2, 3, 4, and so on. For example, I would name a proposal: ClientA Proposal_v1.ppt. When you first create a document, it should end with v1. If you remember anything about file naming, let it be version control. Version Control, Version Control, Version Control

It’ll save you tons of time when browsing and searching later.Ĥ. For example: Use Board Presentation.pdf instead of Oct27-12 Board Presentation.pdf or 10-27-2012 Board Presentation.pdf. Instead, use Year-Month-Date (with month in numbers) so that you can easily sort chronologically. Never use Month-Day-Year, since it will sort first by month, then by day, followed by year.

Would you easily be able to tell what it is? If not, rename.įor documents that you create regularly, like notes for monthly board meetings, it can be easier to distinguish the documents by meeting date rather than topic. A good test: Imagine finding the file on your desktop after a few months. If I get an attachment called DSC1045.jpg or Draft Idea.doc, I have no easy way of knowing what it is-or more importantly, searching for it later. When you’re naming a file, pick a phrase that means something. That said, only use abbreviations that you’ll remember later and be able to easily search for (e.g., “Nov” for “November” works-“EvntPlnng” for “Event Planning” doesn’t). Keep names short: Long names are harder to read and harder to skim through when you’re scanning your folder for a file.Try to organize your folders so that if someone else were navigating through them, it’d be easy and intuitive for them to follow without needing your direction. Be consistent: For example, organize by client, by project, or by date, and structure all your sub-folders the same way across the board.Store similar file types together: Having a Client Images or Financial Models folder makes it easy to know where to put (and find) files of the same type.If there are dozens and dozens of files, you could probably use a little more structure whereas if only have one document under Work Files > Client A > 2012 > November > Sales Report, you are definitely a chronic over-folderer.

#Strange folder called organizeme how to

How to know where you fall? Look at some of your most common or recently used folders, and count the documents in them. I've noticed that most people either over-folder or under-folder, but few get it just right. If you need some extra help bringing structure to your home screen, try desktop organizing apps, like Clean or DragThing on Macs or Fences on PCs. If you haven't yet, set your desktop to a grid (so your icons never overlap) and discover the great joy of shortcuts. Have one for each big project you're currently working on, as well as your master work folder where you can easily access everything else. I recommend paring your desktop down to as few folders as possible. It’s the place to put the files you’re working on this week, not the place you should drag every attachment you've ever received. You know how people tell you to keep your desk clear enough that your boss doesn't think you're a slob? This applies to your computer's desktop, too. Not only will having a streamlined online storage system make your life easier and save you a lot of time, it’ll also make you appear more organized and on top of your stuff to your boss and colleagues. Here are your guidelines to live by. So, take it from me: While naming and organizing your files and folders may not be the sexiest topic I've covered (says the woman who brought you budgeting and Excel tips), I promise you, it's an important one. When-five minutes later-she said she couldn't find it and would email it to me as soon as she’d located the file, it left a really poor impression on me (and made me wonder what other balls she might be dropping). When I was first managing others, I remember standing patiently by while an analyst on my team attempted to find a document I needed on her computer.